Team: HR & Admin

Reporting to: Head of HR

Ref: 02/20

Job Purpose:

The role of the Secretary is to support the needs of the team assigned to them. You will need to be efficient and effective, as well as have the ability to work on your own initiative and within a team. In this role you will learn different tasks to support various lawyers with their different practice areas, such as, aviation and shipping, regulatory, banking and finance, amongst others.

Job duties and responsibilities:

  • Greeting visitors, offering refreshments and dealing with incoming calls
  • Handling of incoming / outgoing mail, including courier services and registered mail
  • Signing in and out of visitors
  • Meeting rooms and boardroom bookings
  • Assisting with travel logistics including booking of flights, accommodation and taxis and keeping records and reports updated
  • Scheduling and coordinating internal and external meetings
  • Handling administration tasks assigned to you
  • Working hand in hand with other secretaries
  • Managing and handling invoices of various teams
  • Any additional ad-hoc duties as assigned by management


  • Previous experience in a similar role within a corporate environment
  • Have an excellent command of written and spoken English with great telephone manner
  • Proficiency in Microsoft Office products
  • Great attention to detail, highly organised and proactive individual who is capable of working on their own initiative whilst being a dedicated team player
  • Attention to detail
  • Academic qualification is considered an asset.

Qualifications and Experience

  • 2 years’ experience in a similar role
  • A Level standard education
  • EU national
  • Fluency in Maltese and English languages

Closing Date

Feb 11, 2020

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